A stress-free IT relocation for PKF firm’s Derby office move

Published: 21 April 2023
Published: 21 April 2023

How we saved our client time and stress by managing their IT relocation from start to finish and increased workplace efficiency by creating a high-tech office space in Derby, perfectly optimised for hybrid working. Did we mention that our expert IT team achieved all this while keeping business disruption to a minimum? Success!

Client profile

  • Award-winning accounting firm PKF Smith Cooper, the Midlands home of international network PKF
  • 300+ employees
  • Medium-sized organisation

Derby based accounting and advisory firm PKF Smith Cooper requested our specialist support with an IT relocation when they made the decision to move their head office to accommodate ongoing business expansion.

The company’s hybrid working policy, which allows staff to divide their working hours between the office and home, was a central factor in our relocation plan with connectivity high on our IT team’s list of priorities.

The challenge

Successfully move our client’s IT infrastructure to new premises in Derby and build an efficient hybrid working environment to connect remote and office workers, all while keeping business disruption to the minimum.

Logistics and process

Our IT relocation experts organised the transportation of all our client’s printers and additional IT hardware from the old Derby office to the new one.

We carried out an initial connectivity check and testing on network sockets. We also planned desk layouts and network points within the building, making sure that the office was optimised for hot desking. Each desk was equipped with docking monitors to allow employees to quickly and easily connect their laptops and work from anywhere.

We assessed if network cabling would be required in any parts of the building and conducted a Wi-Fi only network feasibility study to evaluate whether a Wi-Fi network would need to be installed and configured. A leased line and Long Range Wi-Fi link were set up as a result.

Blanket Wi-Fi coverage across the three-floor office was vital to allow employees to work wirelessly from any location in the building and also use their mobile devices. Our team achieved this by installing managed wireless access points throughout the space.

In addition to logistical support, we advised our client on a variety of relocation-related IT considerations, such as power quantity, server room layout and cabinet installation.

Tech upgrades

We planned and actioned a range of IT upgrades to create a fully-equipped, high-performing work environment in our client’s new head office.

With the company’s hybrid workforce front of mind, a tailored specification of audio-visual systems was put together. Our IT relocation experts set up several Logitech Microsoft Teams Rooms, which involved integrating industry-leading video conferencing capabilities into chosen meeting rooms. This included intelligent cameras with inbuilt people-tracking, microphones, speakers and displays. As well as ensuring high-quality online meetings, the Teams Rooms will support collaborative working between remote and office staff.

We also modernised PKF Smith Cooper’s outdated postal system, moving the company from a time-consuming, manual franking process to Cloud-based postal platform Postworks.

Additionally, we enhanced communications at PKF Smith Cooper with a migration to VoIP systems. As well as planning and implementing the migration, our team provisioned the network so that it was ready for employees to use from day one in their new office.

The results

✔️ A successful IT relocation through a combination of careful planning, expert advice and well-executed set-up.
✔️ Increased efficiency to several key processes, thanks to strategic IT upgrades in the new office space, which streamlined internal processes.
✔️ Enhanced connectivity between home and office workers to improve team collaboration.
✔️ Minimal disruption to day-to-day business operations.
✔️ Ultimately, saved our client time AND stress by planning and managing their IT relocation.

In our client’s words

“Infuse planned and carried out the IT relocation for our Derby head office. As well as handling all aspects of the relocation with expertise and professionalism, the team were always on hand to answer queries and troubleshoot any tech problems that came up during our office move. Infuse also provide our company with ongoing managed IT support and I would recommend their services to any business looking for a reliable IT provider.”

David Nelson, Senior Partner at PKF Smith Cooper

Moving office? Get in touch with us today to find out how our IT relocation experts in Derby can help you move from A to B with as little stress and disruption as possible.

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